Telephone availability boosts dispatch efficiency
Published on 25/02/2022 in Customer Stories
Three police districts to the north of Antwerp always reach the right inspector or officer right away through Dispatch. And they make it happen with Proximus Voice Managed Services. “It speeds up our response time.”
The Brasschaat, Noord, and Schoten police districts
Depending on the type of incident involving a local police officer – e.g., an accident or a robbery – they’ll contact the inspector or officer currently on dispatch duty at the criminal investigation unit, federal or judicial police. To streamline the process, the police districts of Brasschaat, Noord (Kapellen/Stabroek), and Schoten joined forces. “We'd already been using Voice Managed Services (VMS) for a while,” says Jef Van Hemelryk, Schoten Police District Senior ICT Policy Advisor. “That system automatically redirects incoming calls to the right place, i.e., the emergency 101 number or Dispatch.
VMS allows easy, rapid, secure management of incoming calls from the cloud, without more investment.
Voice Managed Services for Dispatch
The Schoten Police District felt like the approach was a good solution for Dispatch. “A local police officer should always be able to reach a colleague in Dispatch,” Van Hemelryk explained. “There are three dispatch services on duty around the clock.” The Brasschaat and Schoten Police Districts had already been partnering on this for some time. “When the Noord Police District decided to sign on, we started looking for a more structured approach.”
Now there’s a single number for Dispatch that covers the three districts.
Jef Van Hemelryk, Schoten Police District's Senior ICT Policy Advisor
Cutting down on lost time
In the past, local police officers would first have to look up who was on duty at the time of the call. If they turned out to be unavailable, the officer would have to look up who the scheduled back-up was. “Occasionally that meant pointless time wasted,” said Van Hemelryk. “These days, every local police officer has a smartphone. For requests for coworkers in the federal or judicial police, or the criminal investigation unit, VMS automatically patches the caller through to the right person in Dispatch. There’s now a single number covering the three district’s three separate dispatch services.”
VMS helps speed up our response time – providing citizens with a better service.
Jef Van Hemelryk, Schoten Police District Senior ICT Policy Advisor
A secure cloud
The VMS solution runs in a secure Proximus cloud. Administrators of the three police districts can add or remove dispatch users via a portal. “It's a seamless process,” said Van Hemelryk. “And if something isn’t completely clear, we can always contact the Proximus helpdesk.” The inspector or officer on duty logs into the portal, and the system automatically routes calls to the appropriate person. All combined, there are 300 employees across the three police districts using the solution. Just under 50 of those are assigned to Dispatch.
“The way we work and communicate is changing,” Van Hemelryk continued. “And it's the same story with the police. We’re constantly looking for ways to optimize our work routines. VMS offered us a way to boost Dispatch’s accessibility. What’s more, by joining forces, we managed to do it for three different police districts simultaneously. The goal is to improve the local police force’s internal operations. It allows us to speed up our response time. In that way, VMS also helps us provide citizens with a better service.”
VMS helps you easily arrange remote work, a 24/7 on-call service, or business continuity when incidents arise. Discuss how to route incoming calls with an IT expert.
Jef Van Hemelryk has been Schoten Police District's Senior ICT Policy Advisor since 1995.