Smart mileage tracking

What costs can you deduct? And are they fully or only partly deductible? You need to explore the world of professional expenses with an experienced guide but in this overview we would like to limit ourselves to the joyous news that distances travelled within the scope of your professional activities are regarded as valid professional expenses.

So that’s good news but that brings us to problem number two: how will you keep track of all these journeys and how will you store and charge them? After all, in some cases you have to put a number on the kilometres travelled in order to charge them to your customers. Just think of freelancers working at the place of business of their client or the number of journeys made on behalf of a client. In other cases it’s not that clear whether you’re using your car for private or professional purposes.

All these problems are easily avoided with automatic odometers: smart apps that register every kilometre travelled and simultaneously calculate the cost for your business. Some apps even send the invoice to the customer at the end of the month so the one thing you don’t have to worry about while driving is your mileage.

1. Mile IQ

Mile IQ is available as a part of Microsoft and automatically tracks all your drives, both business and personal. The app is active in the background and constantly provides a transparent overview of every kilometre travelled. You get weekly updates that can be personalised at will. And if you’re really serious about registering your business drives, you can even add such parameters as final destination or work hours so the app can automatically process your drives according to your schedule.

Discover more on: mileiq.com

2. Track Assistant

Track Assistant is probably the smartest app on the market for counting kilometres. Tracking starts as soon as you get into your car. When you get out, the drive is ended and the route actually driven is added to your mileage administration. The good thing is that you can opt for a custom-tailored formula, both if you’re a lease driver or self-employed. You can also list multiple cars for a single company or multiple drivers for a single vehicle. With Track Assistant you won’t miss a single kilometre.

Discover more on: trackassistant.com

3. RouteVision

RouteVision is journey registration made simple for the self-employed and businesses. In return for a modest monthly subscription fee you get access to an advanced track & trace system that records your mileage. This is the ultimate tool if you have to manage a vehicle fleet because it automatically invoices the exact mileage to your customers. It helps you save fuel costs and improve the efficiency of your car fleet.

Discover more on: Routevision

Good luck counting those kilometres!