Manage licenses in Office 365

Each Office 365 user needs a license. Depending on your Office 365 account, you have one or more licenses available. Not enough or too many licenses in your account? You can purchase or return them anytime you want.

Viewing your licenses

  1. Log in to Microsoft Office 365 and click Administrator in the start page.
  2. Select Billing in the menu on the left and then Licenses.
  3. In the columns you will see how many licenses you have and whether they have been assigned.

Available licenses in Office 365

In the example above, you can still assign 8 licenses to new users.

Managing your licenses

Assigning and removing licenses
  1. Log in to Microsoft Office 365 and click Administrator in the start page.
  2. Choose Users > Active Users.
  3. Add a new useror select an existing user and choose Edit at the bottom right in the profile overview.
  4. In the "Assign licenses" pane,
    • select checkboxes to assign licenses;
    • Or clear checkboxes to remove licenses.
  5. Choose Save at the top in the pane.

The license will be unassigned or removed. The user can now either log in to Office 365 or has lost his or her access.

Purchasing and removing licenses

Removing a license? First, unassign it from the user and avoid losing his or her files.

  1. Send an e-mail to provide your Office 365 username and the number of licenses you want to add or remove.
  2. Once your licenses have been adapted you will receive confirmation by e-mail.

You can now log in to Microsoft Office 365 again to view the number of available licenses.

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