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To huddle or gather together in a close-knit group to discuss something: this perfectly describes what huddle rooms are intended for. More and more companies are using small meeting rooms for four or five people fitted out with videoconferencing equipment so they can communicate easily with one another from a distance. In the past year, the number of huddle rooms with permanent videoconferencing facilities has doubled from 10 to 20%.
Do not confuse a huddle room with the traditional, large meeting room equipped with an audiovisual installation. A huddle room is far smaller and more budget friendly. Motorized shutters, roll-down screens, expensive sound systems or automated systems have no place in a huddle room. What is more, these rooms are used far more for videoconferencing than for web conferencing. And this is more than a semantic nuance. Web conferencing involves cooperating on the same project and enables you to share documents and files among participants easily, for instance. With videoconferencing, the emphasis is on very high video quality, for an experience that is as realistic as possible and an intimate work environment, ideal for meeting efficiently and possibly sharing documents.
In a huddle room, the discussions take place among just a handful of people, which boosts productivity. In addition, huddle rooms also offer all the other advantages of virtual meetings: you can establish contacts with people very quickly without having to travel, which is a lot more advantageous in terms of the budget and puts less of a burden on the environment. Highquality videoconferencing also helps with communication between people of different nationalities. Only thanks to very high video quality is it possible to read the body language of the participants and assess whether the message has been properly understood. These are the reasons why the NCI Agency (the NATO Communications and Information Agency, an internal NATO body), for instance, is focusing fully on videoconferencing for its staff.
Proximus senses the increased demand for huddle rooms, as well. As regards the connection (connectivity), a huddle room does not differ greatly from a conventional video meeting room. Either the video connection is established via the company’s internal network (for example, to a foreign site) or it is all done over the Net (when meetings are held with a client or a supplier). Of course, a hybrid solution is also possible: a private company network, which a client can dial in to via the Internet.
The use of huddle rooms makes videoconferencing more accessible to several staff members. Videoconferencing is not only available to the m anagement. The entire staff can make use of it.
Contact your account manager, go to www.proximus.be/videoconferencing